Gateway Award: Terms and conditions

By signing up and registering as a Gateway Award Centre on the Gateway Award website , you agree to:

• use the Gateway Award website to register participants;
• pay the relevant fees for participants;
• record and monitor participants progress and submit any relevant supporting evidence;
• keep all appropriate and relevant information up to date; and
• abide by the terms and conditions of the Mencap website. Please read and review the terms and conditions which are available for your consideration at: https://yournetwork.mencap.org.uk/terms-and-conditions

If a participant is created in error, please notify the Gateway Award manager (at [email protected]) as soon as possible.

New participants created on the Gateway Award website will need to be paid for via invoice. Existing participant places cannot be transferred to a new participant if that existing participant had already begun the Gateway Award and subsequently wishes to withdraw from the scheme.

Mencap will host and maintain the Gateway Award website support and guide Gateway Award Centres to use it.

Mencap owns the copyright for the Gateway Award and all associated materials (Gateway Award materials). You are permitted to use and reproduce the Gateway Award materials only for the purpose of operating the Gateway Award, and not for any commercial gain or other business purpose.

Each Gateway Award Centre must operate the Gateway Award in accordance with the Gateway Award materials provided to it by Mencap and must not make any alterations or amendments to such materials without Mencap’s prior written consent .

Mencap will provide Gateway Award Centres with all applicable Gateway Award materials to enable them to operate the Gateway Award for its participants.

Gateway Award Centres must monitor the progress of participants using the forms available on the Gateway Award website. The Gateway Award Centre supporters are responsible for checking that participants have completed the requirements for each section, signing off sections, and sharing relevant evidence with Mencap.

Gateway Award Centres are responsible for ensuring that fair and transparent processes are in place to review and assess Gateway Award participants. Further information about the assessment process is provided in the Gateway Award guide which is provided to you upon registration.

The safety and wellbeing of participants and all activities undertaken as part of the Gateway Award are the responsibility of the relevant Gateway Award Centre. It is the responsibility of the Gateway Award Centres and their staff/volunteers to ensure that robust safeguarding and vulnerable adult policies and procedures are in place and are adhered to. By registering as a Gateway Centre, you confirm that you will:

• undertake risk assessments for the activities to be undertaken as part of the Gateway Award;
• ensure that it has child protection and vulnerable adult policies in place and that all staff and volunteers involved in the project have undergone the appropriate DBS checks as required for working with children and vulnerable adults; and
• purchase and maintain suitable and adequate insurance with regards to any activities undertaken by your centre as part of the Gateway Award.

To register as a Gateway Award Centre and to register participants for the Gateway Award, Mencap will need to collect and store personal data including individual names and contact details.

We ensure that there are appropriate technical controls in place to keep all applicable personal information safe. Electronic data and databases are stored on secure computer systems with restricted access. We regularly review who has access to information that we hold to ensure it is only accessible by trained staff. Where we work with external organisations , we undertake comprehensive checks before we work with them and put a contract in place that sets out our expectations and requirements, especially regarding how they manage the personal data they have collected or have access to.

We will not share your data or information without your permission unless required to do so by law or upon the order of regulatory authorities.

We will retain your information for 2 years after your last interaction with us, it will then be deleted in line with our data retention policies and procedures.

You can make a complaint or raise a concern about how we process your personal information by contacting our Data Protection Officer at [email protected] or alternatively you can complain to the Information Commissioner’s Office at https://ico.org.uk/make-a-complaint/.

To view Mencap’s privacy policy visit https://www.mencap.org.uk/our-privacy-notice-fundraising-supporters.

Gateway Award Centres agree to cooperate and work collaboratively with Mencap and any other third-party organisations or individuals participating in the Gateway Award. Mencap will work collaboratively with all Gateway Award Centres by providing support, advice, and up to date information.