What is Payroll Giving?

Payroll Giving is a scheme run through HMRC and administered by Charities Trust. It allows employees to make simple, tax-effective donations to any UK charity.

It's a simple and low maintenance way to give, all you need to do is complete our online form and we'll organise everything for you.

A Payroll Giving Agency will help your employer distribute donations, charging a small fee to cover their operating costs. Some employers pay this fee on your behalf and we receive your full donation. If your employer doesn't pay the fee (2% to 4%) it will be deducted from your donation before we receive it, still a favourable comparison against the cost of claiming Gift Aid on Direct Debit donations.

The amount we receive will appear on your pay slips and all you have to do to stop or change your donation is notify your payroll department.

How do I set it up?

Setting up your regular donation couldn't be easier! 

Simply complete our online form and we'll organise the rest.

Your donation is very important to us, as it helps people with a learning disability live the life they choose. If you'd like to receive updates on our work, we'll send them to you.

Sign up for payroll giving

Did you know?

  • This long term source of regular income helps us budget and plan ahead
  • Your gift is taken before tax - so each £1 only costs 80p, the taxman pays the rest!
  • We don't have to claim tax back through Gift Aid, which saves on administration costs

What's it worth?

Payroll Giving is a valuable, long term source of regular income that helps us budget and plan ahead more effectively, helping us provide support to people with a learning disability, their families and carers.

Donations are deducted before tax so each £1 you give, will only cost you 80p, and if you're a higher rate tax payer, it will only cost you 60p.

For example, a donation of £5 per month will cost the basic rate tax payer £4, and a higher rate tax payer £3 - the taxman pays the rest! Also, because your donation is taken straight from your gross (pre-tax) pay, there is no need for us to claim any tax back through Gift Aid, saving us additional admin costs.

What will we do with your gift?

Any gift you give through your payroll will go towards vital support for people with a learning disability, for instance:

£10 could help buy specialist equipment that will help a child with a learning disability to communicate in our nursery.

£20 could help pay for a one to one advice session for someone who is leaving college to inform them about employment and support services available from Mencap.

£30 could pay for a community officer to talk to hospital about how they can improve the service for people with a learning disability.

For more information about our work, please see Services you can count on.

Where can I find out more?

If you'd like further information about how the scheme works you can phone 0845 077 0777 or email supportercare@mencap.org.uk.

Or, you can complete our contact form and a member of the team will get back to you.

You can also find more details from the Payroll Giving Centre and from HM Revenue & Customs.

Frequently Asked Questions (FAQ)

We've answered some of your FAQs around Payroll Giving. 

Click on the questions below to reveal the answer.

How does Payroll Giving work?

It's very easy. Email us at supportercare@mencap.org.uk and we'll make suer that your company operates a scheme that allows you to give to us straight from your pay, and we'll notify your Payroll Department that you'd like to set up a regular donation to us in this way.

If your company doesn't operate the scheme, then we'll contact you to let you know.

How do I set it up?

Setting up your regular donation couldn't be easier! Simply complete our online form and we'll organise the rest.

Your donation is very important to us, as it helps people with a learning disability live the life they chose. If you'd like to receive updates on our work, we will send them to you.

Can I give to more than one charity?

Yes.

You can donate to as many charities as you like, as long as they are charities registered in the UK.

Is there a minimum donation?

No.

There is no upper or lower limit. However, we recommend that you give at least £2 per month.

When will my first donation be deducted?

Your first Payroll Giving contribution is made on your next pay day. 

However, if you're signing up towards the end of the month (after your employer's payroll has been processed) your first contribution will be made the following pay day.

How is Payroll Giving different to donating via Direct Debit (and including Gift Aid)?

Payroll Giving is taken straight from your gross (pre-tax) pay, so there is no need for us to claim any tax back through Gift Aid, which saves us additional admin costs.

If you're a 40% or 45% taxpayer, Payroll Giving is the only way we can automatically receive all your tax on a donation.

Can I stop giving when I want?

Yes.

All you have to do to stop or change your donation is to directly notify your payroll department.

What happens to my Payroll Giving donation when I leave this job?

Your Payroll Giving donation automatically stops when you leave your job.

It's easy to start giving through the scheme again. Simply contact the payroll department at your new workplace.

Is there an administration fee?

Yes, but only a small one.

Your employer will use a Payroll Giving Agent (like a charity bank) to distribute donations that you and your colleagues make. The Payroll Giving Agents are charities that need to make a small charge to cover their operating costs. Some employers pay this fee on your behalf so we receive your full donation.

If your employer don't pay the fee, the Payroll Giving Agent will deduct it from your donation before passing it on to us. This will be between 2% and 4%. This compares favourably against the admin costs of claiming Gift Aid on a Direct Debit donation.

How do I know that you've received my donation?

Your donation is very important to us and we'll write to thank you.

We may also send you updates on our work, if you've indicated that you're happy to receive these. You'll know the deduction has started as it will appear on your payslip.

I pay the higher tax rate at 40% or 45%. How does this affect my donation?

You will receive tax relief at the highest rate of tax you pay.

Do I need to Gift Aid my donation?

Payroll Giving is taken straight from your gross (pre-tax) pay so there is no need for us to choose to claim the tax back through Gift Aid - saving us admin costs.

If you are a 40% or 45% taxpayer, Payroll Giving is the only way we can automatically receive all your tax on a donation.

Can I still give through my pension?

Yes.

If you receive an occupational pension and your pension provider deducts tax through the PAYE system, you are still eligible for the scheme. 

Simply ask your occupational pension provider to make a donation from your pension before tax has been deducted.

What should I do if my employer doesn't currently have a scheme?

If you don't think that your employer has a Payroll Giving scheme, email us at supportercare@mencap.org.uk and we'll let you know.

If they don't, we may suggest to them that they introduce one.

Contact the Payroll Giving Team

If you have a question we haven't answered, please complete our contact form and the member of the team will be in touch.

Contact us

How do I set it up?

Setting up your regular donation couldn't be easier! Simply complete our online form and we'll organise the rest.

Your donation is very important to us, as it helps people with a learning disability live the life they chose. If you'd like to receive updates on our work, we will send them to you.

More about Payroll Giving

If you'd like further information about how the scheme works you can phone 0845 077 0777 or email supportercare@mencap.org.uk.

Or, you can complete our contact form and a member of the team will get back to you.

You can also find more details from the Payroll Giving Centre and from HM Revenue & Customs.

Complete our contact form

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